Poliforum

Poliforum is a membership-based platform offering private groups, communication tools, and community features. Our website is hosted and powered by Wix.com, which provides the infrastructure behind many of the services we offer.

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Poliforum is a private-sector organization that operates across Canada. Our data practices are governed by federal and provincial laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial private-sector laws (for organisations operating under provincial jurisdiction such as Alberta and British Columbia), and Quebec’s modernized private-sector regime. We also comply with Canada’s anti-spam law (CASL) for electronic messages. These laws require meaningful consent, limited collection, transparency, access and correction rights, and—in many circumstances—breach reporting and notification. OneTrust+3Office of the Privacy Commissioner+3Justice Laws+3

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Because the Site is built on Wix:

• Wix automatically collects certain technical information about visitors, including IP address, device/browser details, pages viewed, cookies, analytics and security logs.

• Wix stores data on secure servers and may process it in other countries.

• Wix processes this information on our behalf, under its own Privacy Policy and security standards.

Wix does not use your personal information for its own marketing. It only processes data necessary to operate, secure, and maintain the Site.

We collect only the information needed for memberships, group participation, and site operations:

Account Info

• Name

• Username

• Email address

• Password (securely encrypted)

• Profile details (optional)

Membership and Group Activity

• Groups you join

• Posts, comments, messages, uploaded files

• Roles within groups (e.g., admin, member)

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Communication

• Messages you send to us

• Support inquiries

Payments (if applicable)

• Subscription or payment details processed through Wix or another third-party processor

• We do not store raw credit card numbers

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We use your information to:

• Create and manage accounts

• Provide membership and private group features

• Secure and authenticate accounts

• Process payments

• Send service notifications (e.g., password reset, account updates)

• Improve the Site and its features

• Meet legal and regulatory requirements

• Investigate misuse or security issues when necessary
   

We do not sell or trade personal information.

We may share your information with:

1. Wix – for hosting, storage, analytics, and security

2. Service Providers – such as payment processors or email systems

3. Group Admins – only within the groups you join (e.g., they can see posts, member lists)

4. Legal Authorities – only if required by law or court order
    

All service providers are required to protect your information and use it only for services they provide to us.

Wix and Poliforum use cookies and similar technologies to:

• Enable site functionality (logins, sessions)

• Provide analytics that help us improve the site

• Store user preferences
   

You can manage cookie preferences through your browser or through the cookie banner provided on the Site. Disabling cookies may affect functionality.

Your information is stored on secure servers provided by Wix.

Wix may store or process data in multiple countries, including outside Canada.
Regardless of location, your data is protected under contracts that meet Canadian privacy requirements.

We and Wix use administrative, technical, and physical safeguards to protect personal information, including:

• Encryption

• Access controls

• Monitoring and logging

• Secure hosting infrastructure
   

No system is 100% secure, but we take reasonable steps to protect your information.

We keep personal information only as long as needed to:

• Operate your account

• Provide Poliforum services

• Meet legal or audit requirements
   

If you delete your account, we remove your information as soon as reasonably possible, including requesting deletion from Wix systems where feasible.

If a privacy or security breach occurs and poses a real risk of significant harm, we will notify:

• You

• The appropriate federal or provincial privacy authority (e.g., Office of the Privacy Commissioner of Canada, Alberta OIPC, BC OIPC, or Quebec CAI)

Under Canadian and provincial privacy laws, you have the right to:

• Access your personal information

• Request corrections

• Withdraw consent (for non-essential processing)

• Request deletion of your information

• Ask about how data is stored or shared
   

To exercise any of these rights, contact us at info@poliforum.org.

Poliforum is intended for users who can legally provide consent.
If you are a minor in your province, you may need permission from a parent or guardian. We remove data collected from minors if we learn consent was not valid.

We may update this Privacy Policy as needed. Any significant changes will be posted on this page with an updated effective date.

​For your review:

• PIPEDA overview & principles — Office of the Privacy Commissioner of Canada. Office of the Privacy Commissioner+1

• Personal Information Protection and Electronic Documents Act (Act text). Justice Laws

• Provincial private-sector law (Alberta PIPA page). Alberta.ca

• Quebec privacy reform (Bill 64 / Law 25) guidance. BLG+1
   

Canada Anti-Spam Legislation (CASL). ISED Canada

For questions, requests, or concerns, contact:

Poliforum Privacy Officer
Email: info@poliforum.org

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You may also contact your provincial or federal privacy commissioner if you believe your rights have not been respected.